TERMS & CONDITIONS OF EXADEL CODE ARENA 2024

(hereinafter: „Terms and Conditions”)

ORGANIZED BY EXADEL POLAND SP. Z O.O. AND ITS AFFILIATES

1. General Provisions

  1. The organizer of “EXADEL CODE ARENA 2024 – Showcase your algorithmic skills in our real-time coding contest and compete for prizes!” is Exadel Poland sp. z o.o. with its registered office in Warsaw, Emilii Plater 28, 00-688 Warsaw, Poland and all affiliated companies (“the Affiliated Companies”) (together Exadel Poland sp. z o.o. and the Affiliated Companies are “Exadel”). The EXADEL CODE ARENA 2024 can be hereinafter called ECA 2024.
  2. Exadel is the only founder of prizes.

2. Term of ECA 2024

  1. ECA 2024 will take place at 2 p.m. (timezone CEST) on October 19, 2024. 
  2. ECA 2024 schedule includes introduction, breaks and coding session.
  3. The deadline of submission of Works is 3 hours after the announcement is made during ECA 2024 and it is estimated at 5:30 p.m. (timezone CEST) on October 19, 2024 (“Deadline”). It can vary based on ECA 2024 introduction call and other factors. Works sent after the Deadline will not be taken into account in review under ECA 2024.
  4. The awards ceremony will take place on October 25, 2024. Exadel reserves the right to change the date of awards ceremony in its sole discretion. 

3. Conditions of participation

  1. All Exadel employees and B2B contractors are entitled to participate in ECA 2024. 
  2. The conditions of participation are: acceptance of Terms and Conditions and consent for publication of the image, filling out the form sent via landing page: https://docs.google.com/forms/d/e/1FAIpQLScrXTc2ZEKzY_u7Rf1FxlcrLqTcgD03FjTpUL-FRAG8cqf0bg/viewform, joining the Slack Channel and sending the final work in accordance with the requirements specified in § 4 below before the Deadline. Every person who meets the above-mentioned requirements is a participant of ECA 2024 (hereinafter: “Participant”).
  3. The participation in ECA 2024 requires:
  1. a laptop (should be company laptop, or used to work for Exadel on basis of BYOD policy) cannot be private, unless approved by IT Security department, 
  2. a good Internet connection that allows Participant to participate in a video meeting while solving the task,
  3. a camera and microphone, allowing video conferencing during the solving of the task.
  4. During the whole coding session, until the moment of submitting the Work, the Participant is required to participate in the video conference with the camera and microphone turned on without any disturbances. 

4. Submission of Works

  1. ECA 2024 will be conducted through the platform indicated by Exadel at the beginning of ECA 2024.
  2. Work has to be submitted through the platform before the Deadline under the penalty specified in § 2 sec. 2.
  1. Exadel is authorized to conduct a full verification, through all legitimate tools on the market to carry out an evaluation of the self-assessment of the Participant’s Work. In order to verify the self-assessment of the Work, Exadel may in particular autovalidate the Work via tools delivered with the platform, order Exadel engineering experts group to review the Work and use any other legal tools to verify the Works.
  2. Works will be evaluated by a jury, the composition of which will be selected by the Learn & Development department from among Exadel’s employees and B2B contractors. 

5. Review of Works

  1. Exadel is authorized to conduct a full verification, through all legitimate tools on the market to carry out an evaluation of the self-assessment of the Participant’s Work. In order to verify the self-assessment of the Work, Exadel may in particular autovalidate the Work via tools delivered with the platform, order Exadel engineering experts group to review the Work and use any other legal tools to verify the Works.
  2. Works will be evaluated by a jury, the composition of which will be selected by the Learn & Development department from among Exadel’s employees and B2B contractors. 

6. Prizes

  1. The first-place winner will: 
    • be awarded with a powerful laptop (e.g., MacBook Pro or equivalent)
    • have the possibility to be added to experts in Exadel community.
  2. The second-place winner will:
    • be awarded with a modern tablet (e.g., iPad Pro or equivalent)
    • have the possibility to be added to experts in Exadel community
  3. The third-place winner will:
    • be awarded with a Smartwatch (e.g., Apple Watch or equivalent)
    • have the possibility to be added to experts in Exadel community
  4. The Participants mentioned in sec. 1-3 above are hereinafter referred to as the “Winners”.
  5. Moreover, all ECA 2024 Winners will receive recognition and be presented as heroes of Exadel. ECA 2024 Winners will get specific rare badges (developed specially for ECA 2024). All Winners’ names will be shared in Exadel news in newsletters and Exadel’s social media, including Linkedin and Instagram.
  6. All prizes may be subject to tax according to local taxation.
  7. If local laws for some reason prevent from rewarding employees with physical gifts, Exadel reserves the right to give Winner money equal to the value of prizes described in section 1 above.

7. Personal Data protection

1. Data Collection and Processing

1.1. Types of Data Collected: In connection with your participation in the ECA 2024, we may collect and process the following types of personal data:

1.2. Purpose of Data Collection: The data collected will be used solely for the following purposes:

2. Lawful Basis for Processing

Our legal basis for processing your personal data includes:

  1. Performance of a contract: To fulfill our obligations related to your participation in the ECA 2024.
  2. Legitimate interests: To manage and improve ECA 2024 and ensure its smooth operation. We will ensure that our interests do not override your privacy rights.
  3. Consent: For any additional purposes where we ask for your explicit consent.

3. Data Sharing and Disclosure

3.1. Third-Party Service Providers: We may share your personal data with third-party service providers that assist us in organizing the ECA 2024. These providers are bound by confidentiality agreements and are only permitted to use your data for the purposes of providing services to us.

3.2. Publication of Winners: If you are selected as Winner, your name and image may be shared publicly on social media platforms and other external channels, as well as internally within our organization, for promotional purposes.

3.3. Legal Requirements: We may disclose your personal data if required by law or if we believe such action is necessary to comply with legal obligations or protect the rights, property, or safety of our participants and the public.

4. Data Retention

4.1. Retention Period: We will retain your personal data for the duration of the ECA 2024 and for a period of 12 months thereafter, unless a longer retention period is required by law or necessary for legal proceedings.

5. Your Rights and other information about data processing

Full description of your rights and how we process your data is contained in the Privacy Notice for Exadel staff that is incorporated into these Terms and Conditions. 

6. Data Controller

The data controller responsible for your personal data is Exadel Poland sp. z o.o. with its registered office in Warsaw, Emilii Plater 28, 00-688 Warsaw, Poland.

8. Final Provisions

  1. ECA 2024 is based on the Participants’ knowledge. ECA 2024 is not a gambling game as defined in Article 1, paragraph 2 of the Gambling Act of November 19, 2009. (i.e. dated April 4, 2019, Journal of Laws of 2019, item 847, as amended).  
  2. In matters not covered by these Terms and Conditions, the relevant provisions of the Polish Civil Code shall apply.
  3. Application to ECA 2024 is tantamount to reading and accepting the content of the Terms and Conditions. 
  4. The content of these Terms and Conditions is available at the address https://docs.google.com/forms/d/e/1FAIpQLScrXTc2ZEKzY_u7Rf1FxlcrLqTcgD03FjTpUL-FRAG8cqf0bg/viewform.
  5. The contact persons are: Alexander Alitoits at aalitoits@exadel.com, Yauheniya Reutskaya at yreutskaya@exadel.com, and Maryna Kotliarova at mkotliarova@exadel.com.